Notarizing Documents for Military Personnel: What You Need to Know

Military personnel often face unique challenges when it comes to legal and official paperwork. Deployments, relocations, and tight schedules mean they may need quick, reliable, and flexible notary services. As a notary, understanding the special considerations for notarizing documents for military members can help you provide better service and support to those who serve our country.

Why Military Personnel Need Notaries

Service members frequently require notarizations for:

• Powers of attorney for financial, medical, or legal decisions while deployed.

• Wills and advance healthcare directives.

• Vehicle and property titles.

• Leave and travel authorizations.

• VA benefit applications and mortgage documents.

Because they may be stationed far from home or overseas, notarizations that accommodate their needs are essential.

Key Considerations When Notarizing for Military Members

1. Flexibility and Accessibility

Military members may need mobile or remote notarization services due to deployments or frequent moves. If your state allows, offering Remote Online Notarization (RON) can be a huge benefit.

2. Understanding Military Documents

Familiarize yourself with common military forms and terminology to avoid confusion and streamline the process.

3. Valid Identification

Military IDs are accepted forms of identification, but verify that they meet your state’s notary ID requirements. Sometimes, additional documents may be needed for deployed personnel.

4. Power of Attorney Nuances

Powers of attorney for military members can be complex. Ensure the signer understands the document and that it’s complete before notarizing. Remember, notaries do not give legal advice but can help guide signers to review documents carefully.

Tips for Serving Military Clients

• Be patient and understanding of their time constraints and situations.

• Offer extended hours or mobile services to accommodate deployments or duty schedules.

• Keep clear records and communicate deadlines clearly.

• Stay updated on state laws regarding remote notarization and military exceptions.

  
  

Legal Protections for Military Members

Under the Servicemembers Civil Relief Act (SCRA), certain legal protections are in place for active-duty military personnel, including special considerations for notarized documents and contracts. Being aware of these laws ensures you don’t inadvertently cause legal complications.

Final Thoughts

Notarizing documents for military personnel requires sensitivity, flexibility, and knowledge of their unique circumstances. By providing reliable, accessible services and understanding their special needs, notaries can play a vital role in supporting military members and their families during challenging times.