How to Notarize a Document Remotely

Notarizing a document no longer requires you to leave your home or office. Thanks to Remote Online Notarization (RON), you can complete the entire process over a secure video call with a commissioned notary. Whether you're signing a contract, affidavit, or power of attorney, here’s how remote notarization works—and how to do it correctly.

Step 1: Find a Commissioned Online Notary

Start by choosing a state-authorized notary who is certified to perform Remote Online Notarization. Not all notaries are approved for RON, so be sure they’re legally qualified.

Step 2: Upload Your Document

You'll send your unsigned document to the notary via a secure platform. Make sure it’s complete and ready for signature, but don’t sign it ahead of time—the notary must witness the signing in real time.

Step 3: Verify Your Identity

Before the session begins, you’ll go through a digital ID verification process. This may include uploading a government-issued ID, answering security questions (known as KBA or knowledge-based authentication), and facial recognition checks.

Step 4: Join the Secure Video Session

You’ll meet the notary in a live video call using a secure RON platform. The notary will review your ID again, confirm your understanding of the document, and watch you sign.

Step 5: The Notary Signs and Seals

After witnessing your signature, the notary applies a digital seal and electronic signature. You’ll receive a notarized copy of the document via email, and the session is securely recorded and archived as required by law.

Benefits of Remote Notarization

• No travel required

• Faster turnaround

• Ideal for clients in different locations

• Secure, recorded transactions

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• Legally accepted in many U.S. states and internationally (with apostille, if needed)

Important Tip:

Check your state’s laws or the laws of the receiving party’s state/country—some documents or jurisdictions may still require in-person notarization.