How to Notarize a Document for a Minor

Notarizing documents for minors is a unique process that requires extra attention and care. Since minors typically cannot legally enter into binding agreements on their own, notaries must ensure that the proper parties are involved and that all state requirements are followed. Whether it’s for school, travel, or legal matters, here’s what you need to know about notarizing a document for a minor.

When Might a Minor Need a Document Notarized?

Notarization for minors often comes up in situations such as:

• School Forms: Enrollment, medical release, or permission slips.

• Travel Consent Forms: When a minor travels alone or with one parent/guardian.

• Legal Documents: Custody agreements or affidavits.

• Financial Matters: Trust accounts or scholarship applications.

  
  

Key Considerations for Notaries

✅ 1. Who Signs the Document?

Since minors generally lack legal capacity, the parent or legal guardian usually signs on behalf of the child. The notary’s role is to verify the identity of the adult signing and their authority to represent the minor.

✅ 2. ID Requirements

• If the minor is signing (for example, a statement or affidavit), they must provide valid identification. This can be challenging, as many minors don’t have government-issued photo ID. In such cases, some states allow:

  • Credible witnesses who can vouch for the minor’s identity.

  • School-issued ID (if permitted by state law).

• If the parent/guardian is signing, the notary verifies their ID and role as representative of the minor.

  
  

✅ 3. Clarify the Capacity of the Signer

When completing the notarial certificate, the notary should note the capacity in which the adult is signing—for example, “Jane Doe, parent and legal guardian of John Doe, a minor.”

✅ 4. State Laws Vary

Some states have very specific rules about notarizing for minors, especially regarding affidavits or school/travel forms. Always follow your state’s notary handbook and consult the requesting agency if in doubt.

Best Practices for Notarizing for Minors

• Ensure the document is complete with no blank spaces before notarization.

• If the minor is present, confirm their willingness and understanding (especially for affidavits).

• Record all details in your notary journal, including the relationship of the signer to the minor.

• If unsure, advise the client to seek guidance from the requesting institution or an attorney (without giving legal advice yourself).

  
  

Final Thoughts

Notarizing documents for minors requires careful attention to identity, capacity, and legal compliance. By ensuring the right party signs, confirming ID, and accurately recording the act, a notary provides peace of mind that the document is valid and will be accepted when needed—whether for school, travel, or legal purposes.