Frequently Asked Questions About Notarization

Notarization is a common but often misunderstood process. Whether you’re new to it or just want clarity, here are some of the most frequently asked questions (and answers!) about what notaries do, why it matters, and how the process works.

1. What Is a Notary Public?

A notary public is a state-appointed official who acts as an impartial witness in the signing of important documents. Their main job is to verify identity, ensure willingness to sign, and deter fraud.

2. What Kinds of Documents Need to Be Notarized?

Common documents include real estate deeds, powers of attorney, affidavits, contracts, parental consent forms, and loan paperwork. Some institutions may require notarization to validate or accept a document.

3. What Do I Need to Bring to a Notary Appointment?

You’ll need the document (complete but unsigned), valid government-issued photo ID, and any additional signers. Don’t sign the document ahead of time—the notary must witness the signing.

4. Can a Notary Refuse to Notarize a Document?

Yes. A notary may refuse if the document is incomplete, if the signer lacks valid ID, appears unwilling or confused, or if the notary has a conflict of interest (like being related to the signer).

5. Can a Notary Notarize Something for a Family Member?

In many states, this is discouraged or outright prohibited, especially if the notary has a financial interest in the document. Always check your state’s laws for specifics.

6. How Much Does Notarization Cost?

Fees vary by state and type of service. Some states set maximum fees; others allow notaries to set their own rates. Mobile and after-hours services may have added charges.

7. Can Documents Be Notarized Online?

Yes, in many states remote online notarization (RON) is legal. This allows documents to be signed and notarized via secure video calls with digital ID verification.

Notarization is a powerful way to ensure trust, transparency, and legal protection. Whether you need it for business, personal, or legal reasons, knowing the basics helps make the process easier and smoother.